Viewing FERPA Release

View Student FERPA Release

STEP-BY-STEP INSTRUCTIONS
The following instructions are to see if a student has given written consent on MyRED to allow for release of FERPA information.


ONE

To begin, login to MyRED using your NUID and password.

Login Page

TWO

Make sure you are on the Faculty tab. You can view FERPA Release information by clicking the VIEW FERPA Release link on the Class Roster Tab.

View FERPA release dropdown highlighted

Three

The following message will appear. Choose the Link To FERPA Access button to begin searching for student information.

Link to FERPA Access button highlighted

Four

A pop-up window will appear. Enter the Academic Institution and Student ID and click Search.

Guest FERPA Access Lookup popup shown

Five

If a student has created a Parent/Guest Account the account will be visible as shown below.

Guest Access Results

Six

You can view the guest access history by clicking "View Permission History"

Guest access id link

Seven

The Guest Access History shows the Date and Time the account was created, the Full Name of the person the access was granted to, Telephone number and Email Address, the Access that have been granted (both In Person and Online), Added Accesses, Removed Accesses, and a What Changed column.

** If ‘in person’ or ‘on the phone’ or ‘email’ communications have been authorized by the student as identified in the In Person column, the parent/guest will need to prove to the satisfaction of the office representative that they are who they purport to be. This may be accomplished by any and all means available including, but not limited to, questions verifying identity, photo id, telephone, email address, and security word phrase. **

IN person access and online access columns highlighted
Options to be granted to Parent/Guest account for In Person or Phone/Email conversations:

Student Account Records: Tuition, Fees, Payments, Collections, etc.

Student Records: Admissions, Biographical Data, Address, Pictures, Holds, Status, Disciplinary Records, etc.

Educational Records: Final Grades, Classes, GPA, Advising, Transfer Work, etc.

Financial Aid Records: All Financial Aid information.

Options to be granted to Parent/Guest account for Online Viewing:

Student Accounts: On-line Bill Payment, View Bills, View Account Activity, View Payment History & 1098T Forms

Student Records: View Class Schedule, Printer-friendly Class Schedule, View Final Grades & Printer-friendly Grades.

Personal Information: View Addresses, View Phone Numbers, View Email Addresses & View Student To-Do

Financial Aid: View Financial Aid & Student To-Do Lists.

Name and contact info highlighted

Eight

When a student deletes a Parent/Guest Access it will show the guest access id and say “Deleted” in red. Clicking on the link you will allow you to see the time and date the student deleted the account.