Information that is attributed to a singular person such as name, address, SSN, date of birth, student ID number, etc.
FERPA stands for Family Educational Rights and Privacy Act and is a federal law that protects the privacy of students. The law
assigns the student as the owner of his/her educational record and provides guidelines on how the educational institution is to use
and release protected information. This insures that information such as the student’s grades, academic standing, and course
schedule are not public information and that the student controls who has access to this information. This law also requires the
educator to grant access of the student’s personal records to the student. This federal law was passed in 1974 by President Ford to
protect the privacy of students. This law applies to any school that receives funds from the U.S. Department of Education.
"University officials" are university employees or third parties under contract with the University to achieve educational missions
of the University. This includes but is not limited to faculty, staff, advisors, counselors, employment placement personnel, deans,
department chairpersons, directors, university police, health staff and development officers.
A UNL official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his
or her professional responsibilities for UNL. (Also known as Need-to-Know.)
Educational records are pieces of information relating to students and maintained by the institution or it's agent. This
information is not permitted to be released to the general public. Educational records can be:
Computer Files/Generated Information
Video or Audio
Microfile or Microfiche
Any information maintained in any way about the student
Information kept by and only seen by staff is not considered an educational record.
The University is allowed to select some information about a student to make accessible to the public. This information is called
"Directory Information." UNL has two levels of directory information. Public Directory Information is student information
that is available to the public. This allows individuals such as employers or insurance agents to verify enrollment. Non-Public
Directory Information is not available to the public, but is available to any University Official, student, or, at the
University's discretion, University affiliates such as alumni associations. The directory information UNL has selected is the
Public Directory Information
Year at the University
Dates of attendance
Academic college and major field of study
Enrollment status (undergraduate or graduate; full-time or part-time)
Participation in officially recognized activities and sports
Degrees, honors and awards received
Most recent educational agency or institution attended
Non-Public Directory Information
University email address
Directory information cannot include race, gender, SSN (or any part of SSN), grades, GPA, country of citizenship, ID number, or
Parent refers to either parent or legal guardian (including custodial and non-custodial, if divorced).
An emergency situation is where releasing student information to appropriate parties is deemed necessary to protect the health or
safety of the student or other individuals.