Viewing Student FERPA Releases

Content

The following instructions are to verify if a student has provided written consent in MyRED to allow for release of FERPA information.

Step 1: 

To begin, log in to MyRED using your NUID and password.

Screenshot of MyRED login screen

 

Step 2: 

Make sure you are on the "Faculty" tab. You can view FERPA Release information by selecting the "View FERPA Release" on the "Class Roster" tab. 

Screenshot of MyRED Faculty tab with View FERPA Releass under Class Roster highlighted

 

Step 3:

The following message will appear. Select "Link to FERPA Access" to begin to begin searching for student information.

Screenshot of MyRED screen highlighting FERPA Access button

 

Step 4: 

A pop-up window will appear. Enter the Academic Institution and Student ID and click Search.

Screenshot of MyRED pop-up window displaying Student ID search view

 

Step 5: 

If a student has created a Parent/Guest Account, the account will be visible as shown below.

Screenshot of MyRED view displaying the guest account access screen

 

Step 6: 

You can view the guest access history by selecting "View Permission History."

Screenshot of MyRED view of guest access history with View Permission History button highlighted

 

Step 7: 

The Guest Access History shows when the account was created, the name of who was granted access, their telephone number and email address, the type of access granted, additional or removed access and a "What Changed" column.

** If ‘in person’ or ‘on the phone’ or ‘email’ communications have been authorized by the student as identified in the In Person column, the parent/guest will need to prove to the satisfaction of the office representative that they are who they purport to be. This may be accomplished by any and all means available including, but not limited to, questions verifying identity, photo id, telephone, email address, and security word phrase. **

Screenshot of MyRED view of the guest access screen with in-person and online permission lists highlighted

 

Options To Be Granted To Parent/Guest Account for In Person or Phone/Email Conversations:

  • Student Account Records: Billing, account history, and 1098T forms.
  • Student Records: Class schedules and grades.
  • Personal Information: Addresses, phone numbers, email addresses, and student to-do lists.
  • Financial Aid Records: Financial aid and student to-do lists.

Options To Be Granted To Parent/Guest Account for Online Viewing:

  • Student Accounts: On-line bill payment, view bills, view account activity, view payment history, and 1098T forms.
  • Student Records: View class schedule and final grades.
  • Personal Information: View addresses, phone numbers, email addresses, and student to-do lists.
  • Financial Aid: View financial aid & student to-do lists.
Screenshot of the MyRED view of the guest access lookup with the guest information section highlighted

 

Step 8: 

When a student deletes a Parent/Guest Access it will show the Guest ID and say “Deleted” in red. Selecting the link will allow you to see the time and date the student deleted the account.